How does it work?-Medical transcription services

                                   
  When one thinks of SpectraMedi's medical transcription service, the words fusion-of-services, simple-to-implement and easy-to-use come to mind.We are a division of a software development company - Spectrum Software Solutions, which accounts for the many leading edge software solutions used in our medical transcription business.A practitioner can dictate (Input Modules) using many methods such as phone-in dictation ( over toll-free number or to the local EasyVoice system SpectraMedi places at your location), handheld digital recorders (made by Olympus), PDA devices (Pocket PC and Mobile 2005) or PC application running on your provider’s Windows PC. We can also interface to your in-house dictationsystems such as DVI, Dictaphone, Lanier, BCB, Crescendo, Olympus and more.

To learn more about SpectraMedi’s Input Modules, visit our product section.

Of all the above, our EasyVoice phone-in dictation system is the quickest and easiest to start with. This is the preferred method with a majority of our clients. There is no need for a telephone-to-computer interface and it eliminates the possibility of recording on dead batteries and bad media. Moreover, your voice files are available immediately to our transcriptionists. Our EasyVoice system is accessible 24-hours-a-day, 7-days-a-week from anywhere in the country.If you favor the mobility of a handheld recorder, we can provide or recommend many options. Many dictation devices made by Olympus are similar to handheld cassette recorders and are easy to use and can record from 30 minutes to 4 hours.After installing our EasyMove program on your computer with good Internet connection, you are only one step away from sending your dictation to us.

PLACE THE RECORDER INTO THE CRADDLE OR CONNECT THE USB CORD AND CLICK ON "DOWNLOAD ALL".


EasyMove then copies, renames, backs-up, and compresses all your voice files by work-type and sends them to our EasyFlow server. Every one of your voice files are acknowledged with a JobID from our EasyFlow system. One installation of EasyMove can accommodate up to 999 users on one PC. You also have the option to manually upload your dictation files to our EasyFlow server.
If you have Windows Pocket PC or Mobile 2005 PDA, our PPC-Voice Professional or Enterprise application will automatically import your appointments or ADT data and your dictations will be automatically transferred to EasyFlow for transcription. Once we receive your dictation voice files by any of the above methods, we then transcribe them in MS Word. Typed reports can be saved as .doc, .rtf, .txt, .html, .xml, etc. We deliver the completed transcriptions back to your office by any one or more of the following methods using our Output Modules:

• Electronic Mail attachment which is zipped with your password or,
• Placing it in EasyFlow server storage for your staff to download any number of times.
• Send to EasyPrint for automated downloading, sorting, saving for your in-house batch processing and printing.
• HL-7 message or file over VPN to your HL-7 engine or mapped folder.
• Cut and paste into your in-house EMR systems over VPN when no-interface is available.

Irrespective of which delivery option you choose, all your transcriptions are available for download from our EasyFlow server for 2 years. EasyFlow allows full text search on all your transcriptions.

If required, our system will send you a reminder e-mail every time a new dictation is typed.

Employing these technology solutions, our experienced team of medical transcriptionists provides around-the-clock, highly accurate typing service. Our Quality Control Team (proofreaders/editors/reviewers) supervised by a full-time Board Certified Physician in Internal Medicine working from our office consistently ensures error-free transcriptions to a growing roster of medical professionals in a number of disciplines and specialties.

Electronic Medical Report

SpectraMedi EMR extends SpectraMedi’s medical transcription services by allowing you to approve, electronically sign, email, and FAX transcriptions from any Internet-connected PC or laptop.
SpectraMedi EMR is hosted on secure and scalable SpectraMedi servers, so there is no expensive hardware or software to install, manage, or maintain as part of the medical transcription service. The system is completely customizable; SpectraMedi EMR is configured to fit your workflow and dictation/transcription processes.
Features and benefits of EMR for our medical transcription services
Hosted server-based application:No hardware or software to install and maintain.
Reduced total cost of technology ownership.Windows-compliant interface :If you can use Microsoft™ Word®, you can use SpectraMedi EMR.Full online-editing     Access, edit, print, and save records using the complete set of word processing features and tools in Microsoft™ Word®.Always-on access :Access records from anywhere with an Internet connection. Records are stored for a minimum of seven years.
Interoperable and manageable :Interfaces with hundreds of HIS and EMR systems.Completely customizable to fit your workflow requirements.Secure data transfer :Protect patient and provider information with multi-layer security and file encryption.Always-there customer support :Talk to a professional who knows you and your requirements—no out-sourced call centers  or voice messages. Monitor job status, turn-around time, volumes, account activity, etc., at any time with a complete set of online tools.

Editing blanks In Medical Transcription

EasyEdit´s Blank Filtering feature
Medical Transcription  is the latest boom in more spheres than one. Advancements and inventions have enabled the healthcare sector to intertwine with technology to maximize ease of access to ones work. The need of the hour is to make tasks easier, to optimize output and quality. Doctors , practitioners, and other staff of the healthcare sector are a breed to whom time is of utmost importance. Apart from dealing with ailments and maladies, they have to provide treatment and care to their ailing patients at the earliest. A professional environment which is largely crowded with ill people to be treated leaves them with little time to make reports, check, and edit them as well. Thus Medical Transcription Services come into play.

With technology at its best, and getting better, practitioners have a variety of Medical Transcription  to choose from. Picking the most suitable one, keeping in mind the nature of work is indeed of all importance. Available in the market are some web based technology that require hardly any installation, maintenance, or even learning-time!

While many transcription companies offer their services, there are few that come with added perks of the newest technology intergrated into the Medical Transcription Service process.

Blank Filtering in Medical Transcription files :

Technology has progressed so much that  EasyEdit, an integral part of EasyFlow, includes a unique Blank Filtering feature. Transcribed files are automatically filtered and grouped in folders marked “With Blanks” and “No Blanks”, depending on the status of the document. Any transcription containing blanks will be filtered under “With Blanks”. This makes it easier for the Physician to locate the documents that need to be corrected and saved. Following this, it can be signed, approved, and saved all in just one click. No more hunting and clicking a million times for finalization.

SpectraMedi´s Medical Transcription Services:

Quality services are offered by few Medical Transcription companies. SpectraMedi is a leading US based company offering Medical Transcription Services to various hospitals, clinics and healthcare facilities across the country. With a decade of being in the Medical Transcription field, SpectraMedi has grown to incorporate the latest technology in its Transcription Services to aid clients and increase quality of output. The core workflow system, EasyFlow has a number of input and output modules to ease the flow of dictations and documents between the server and the client. SpectraMedi is widely known for its fast turn around time, efficiency, and high quality services. These attributes have helped in acquiring and maintaining an esteemed client base all these years. For further details, visit :www.spectramedi.com

EasyLink

EasyLink extends SpectraMedi’s medical transcription services by providing a seamless interface with hundreds of HIS, CIS, and EMR systems.
As a comprehensive interfacing tool, EasyLink transfers transcribed files from SpectraMedi to your HIS, CIS, and EMR systems. This versatility allows you to leverage your existing investments in dictation/transcription systems while benefiting from the cost savings of SpectraMedi transcription services.
EasyLink supports multiple file formats, such as HL-7, delimited, fixed position, flat, XML, and other SDK-based formats. The module can also be used to manage and route appointment and ADT data.
Features and benefits of EMR for our medical transcription services
Hosted server-based application:No hardware or software to install and maintain.
Reduced total cost of technology ownership.
Windows-compliant interface :If you can use Microsoft™ Word®, you can use SpectraMedi EMR.
Full online-editing :Access, edit, print, and save records using the complete set of word processing features and tools in Microsoft™ Word®.
Always-on access :Access records from anywhere with an Internet connection.
 Records are stored for a minimum of seven years.
Interoperable and manageable :Interfaces with hundreds of HIS and EMR systems.
Completely customizable to fit your workflow requirements.
Secure data transfer :Protect patient and provider information with multi-layer security and file encryption.
Always-there customer support :Talk to a professional who knows you and your requirements—no out-sourced call centers  or voice messages. Monitor job status, turn-around time, volumes, account activity, etc., at any time with a complete set of online tools.
For details please log on to http://www.spectramedi.com

First Choice Physical Therapy Chooses SpectraMedi, the Leading Provider of U.S. Based Medical Transcription Service

First Choice Physical Therapy has selected SpectraMedi to provide U.S. based medical transcription services. SpectraMedi looks forward to providing high-quality medical transcription services to this respected account.

Syracuse, NY, March 5, 2009 – On January 17, 2009, First Choice Physical Therapy selected SpectraMedi to provide U.S. based medical transcription services. SpectraMedi is pleased to have acquired this account and looks forward to providing top-quality services. First Choice Physical Therapy is located in Quincy, Illinois and seven of its providers will be utilizing SpectraMedi’s medical transcription services.

Currently a number of practices pay for the use of a Dictaphone system and have their dictation files transcribed right at the practice. Practices that use such methods normally encounter various difficulties. It can be a challenge to hire, manage, and retain typists, and often times dictations are lost throughout the process. SpectraMedi has been able to acquire an extensive client base because its U.S. based medical transcription services assist with dictation capture, file transfer, and document storage. SpectraMedi assigns a unique job I.D. for each voice and transcription file to ensure that files are never lost. Rebecca Howe, the office manager of First Choice Physical Therapy, was responsible for typing dictations before the practice started utilizing SpectraMedi’s services. Rebecca Howe noted, “I have more free time to work on other things now that I don't have to type all of our dictations. It was getting to be too much for one person!”

SpectraMedi looks forward to providing high-quality, U.S. based medical transcription services to First Choice Physical. “SpectraMedi is very thrilled to have acquired this account and we hope that the practice’s operations will change for the better now that we are providing our medical transcription services,” stated Laura Dreher, the Head of Operations for SpectraMedi.

Billing Rates & Verification in Medical transcription sector

 
Chances are, if you had five different medical transcription quotations or rates, you would need a CPA to review the numerous variables to accurately compare bottom line cost or savings.

Standard transcription quantity measurements, such as gross line, 55-character gross line, 65-character gross line, 65 characters,character, word, page, etc., have proven to vary as much as 40% or more among vendors for identical documents. Accordingly, taking control of your practice's true transcription quantity measurement can have a serious bottom-line impact on your transcription budget.
To arrive at a fair line rate for each customer, numerous other key service variables (turnaround time, formats, etc.) are reviewed and taken into account. Another pricing consideration is level of accuracy guarantee you require. We painstakingly work step-by-step with each potential customer to provide services that are within their budget and fit their medical practice and information management needs

Verification

With SpectraMedi, you receive invoices that can be quickly audited with our easy-to-use website program available to every customer without additional charge. Most services do not incorporate a simple, yet stringent and reconcilable invoice auditing system into their total solution. Ours does. Further, our system is set up to prevent duplicate billing. Even with these billing efficiencies and better pricing, our main goal is always to provide quality and timely transcription.
For details please log on to http://www.spectramedi.com

First Choice Physical Therapy Chooses SpectraMedi, the Leading Provider of U.S. Based Medical Transcription Service

First Choice Physical Therapy has selected SpectraMedi to provide U.S. based medical transcription services. SpectraMedi looks forward to providing high-quality medical transcription services to this respected account.

Syracuse, NY, March 5, 2009 – On January 17, 2009, First Choice Physical Therapy selected SpectraMedi to provide U.S. based medical transcription services. SpectraMedi is pleased to have acquired this account and looks forward to providing top-quality services. First Choice Physical Therapy is located in Quincy, Illinois and seven of its providers will be utilizing SpectraMedi’s medical transcription services.

Currently a number of practices pay for the use of a Dictaphone system and have their dictation files transcribed right at the practice. Practices that use such methods normally encounter various difficulties. It can be a challenge to hire, manage, and retain typists, and often times dictations are lost throughout the process. SpectraMedi has been able to acquire an extensive client base because its U.S. based medical transcription services assist with dictation capture, file transfer, and document storage. SpectraMedi assigns a unique job I.D. for each voice and transcription file to ensure that files are never lost. Rebecca Howe, the office manager of First Choice Physical Therapy, was responsible for typing dictations before the practice started utilizing SpectraMedi’s services. Rebecca Howe noted, “I have more free time to work on other things now that I don't have to type all of our dictations. It was getting to be too much for one person!”

SpectraMedi looks forward to providing high-quality, U.S. based medical transcription services to First Choice Physical. “SpectraMedi is very thrilled to have acquired this account and we hope that the practice’s operations will change for the better now that we are providing our medical transcription services,” stated Laura Dreher, the Head of Operations for SpectraMedi.

Arnot Medical Services (AMS) renews its agreement with U.S. Based SpectraMedi, the Premier Provider of Medical Transcription Service

Arnot Medical Services (AMS) has once again renewed its agreement with SpectraMedi, the high-quality provider of U.S. based medical transcription services. AMS has been a client of SpectraMedi, NY for seven years.

Syracuse, NY, February 24, 2009 – SpectraMedi, NY the leading provider of U.S based quality medical transcription service, would like to announce that it has renewed its agreement with Arnot Medical Services (AMS). AMS is a multi-specialty medical practice that is affiliated with the Arnot Health Network of healthcare providers and is accredited by the Joint Commission. AMS operates numerous primary care offices within a 35-mile radius of Elmira, New York and provides specialty care services for a broader referral area across the southern tier of New York and Northern tier of Pennsylvania.

U.S. based SpectraMedi has been providing medical transcription service to AMC for seven years. SpectraMedi has successfully implemented the automatic importing of typed reports into Mysis/Allscript, AMC's electronic medical records system. U.S. based SpectraMedi’s transcription interface to Mysis/Allscript has been running successfully for more than 3 years now and shows that SpectraMedi’s medical transcription services can be customized to meet specific client needs.

In order to improve the quality of service, U.S. based SpectraMedi has installed a phone-in dictation system at AMC's premise, which is efficient, cost-effective and easy to access. “We consider it an honor to be associated with AMS for the past seven years and look forward to continue providing efficient and high-quality medical transcription service,” stated Alise Salvetti, the marketing associate for SpectraMedi.

Emory Clark Holder Clinic Renews its Agreement with SpectraMedi, the Top Provider of U.S. Based Medical Transcription Service

Emory Clark Holder Clinic recently renewed its agreement with SpectraMedi, the top provider of U.S. based medical transcription service. CHC proudly uses SpectraMedi for all of its medical transcription needs.

Syracuse, NY, February 26, 2009 – SpectraMedi, the premier provider of U.S. based medical transcription service, is pleased to announce that it has extended its agreement to provide medical transcription service to Clark Holder Clinic, part of Emory University in Georgia. Clark Holder Clinic is the largest multi-specialty group practice in West Georgia, employing over 30 doctors and other health care providers, with a staff totaling to 170. It has been providing medical services to the citizens of West Georgia and East Alabama for nearly 70 years.

SpectraMedi has been providing U.S. based medical transcription service to Clark Holder Clinic for the last six years and CHC’s entire clinic, including the radiology department, is utilizing SpectraMedi’s top-quality medical transcription services. CHC is a client of U.S. based SpectraMedi not only because of its superior U.S. based medical transcription service, but also because of its dependable customer support. Mindy, the IT Manager for CHC, noted that SpectraMedi’s customer support “is always willing to jump on a problem or come up with a solution.”

U.S. based SpectraMedi is extremely pleased with the long-lasting relationship it has built with CHC. “It has certainly been our pleasure to provide services and we look forward to continue providing efficient and quality U.S. based medical transcription service to such a respected client,” stated Laura Dreher, the Head of Operations for SpectraMedi.

SpectraMedi prides itself on its high-quality U.S. based medical transcription services and is always determining ways to add value to its medical transcription service. In order to improve the quality of medical transcription service it provides to Clark Holder Clinic, U.S. based SpectraMedi installed a phone in-dictation system at CHC’s premise, which is efficient, cost-effective and easy to access.

SpectraMedi introduces new Dictation Software application for PDAs

SpectraMedi introduces new Dictation Software application for PDAs

Spectramedi introduces new dictation software application for PDAs, i.e, Med Record Pro, to enrich the competence of it´s Medical Transcription Services

Syracuse, NY May2010- SpectraMedi introduces advanced dictation software application for PDAs, i.e, ´Med Record Pro´, to enrich the competence of it´s medical transcription services. It extends SpectraMedi´s medical transcription service, making the workflow process as simple as possible.

´Med Record Pro´ incorporates some of the latest technology solutions. Focusing on the day-to-day changing transcription service field, it has been developed in a way to provide maximum satisfaction to the clients. It delivers combined benefits of a handheld recorder with the power and functionality of a Pocket PC PDA. Having the advantages of multiple recording device technologies, it functions as a unique and ultimate software application for dictation services.

It has the benefits of a fully automatic dictation software technology. It can run on most of the windows mobile platforms. Everything gets done in a single click; from the dictation recording to the voice file transfer. Health care experts can make use of some of the best facilities like ´download appointments´ through this application. It also constitutes ´record´, ´pause´ and ´play´ facilities. This application enables the physicians to analyze their dictations and make further improvements on their voice file. It helps them to quickly complete and send the dictations by saving their valuable time.The most fantastic speciality of this application is that it employs finger-friendly technology.

Having multiple functional features, ´Med Record Pro´ positions as a single-exclusive recording software application which expands the multi-level activities of medical transcription service field. The launch of ´Med Record Pro´ application has marked another major leap towards technology advancement in the health care industry.

About SpectraMedi

SpectraMedi, a US based medical transcription service company, has been providing their exceptional services in the health care industry for over 11 years. It offers it´s medical transcription services to a range of reputed health care providers. Supported by a team of qualified and expert Medical Transcriptionists, the company has achieved a topmost position in the transcription service sector. Apart from providing HIPAA-compliant medical transcription services, it also deals with medical transcription software. An efficient and well-tuned work-flow management system has been an aid in rendering prompt quality services to its clients. SpectraMedi dispenses Medical Transcription Services to various eminent clients across the world. This includes a number of hospitals, clinics, and healthcare facilities. Commitment, dedication, and superior services have been the guiding factors of the company. For further details of transcription services provided by SpectraMedi, please log on to : www.spectramedi.com

Interventional Spine Medicine opts for SpectraMedi as its Medical Transcription provider

Interventional Spine Medicine enters into an agreement with SpectraMedi, a premier provider of Medical Transcription Services.

Syracuse, NY, December 31, 2009 – SpectraMedi, a US based Medical Transcription Company, has been chosen as the Medical Transcription provider for Interventional Spine Medicine (ISM), located in Barrington, NH.

A leading facility in pain management, Interventional Spine Medicine has made an impact on people suffering from spinal illnesses, by successfully improving the quality of their lives. Application of innovative interventional techniques has assisted ISM to treat patients with acute and chronic spinal pain. Additionally, they have incorporated physical, pharmacological and psychological procedures into their treatment methods.

“Since client-satisfaction is high on our priority list, we shall endeavor to provide the best of our services, which will also result in aiding the ailing patients at the earliest”, says Brian Prietti, the New Accounts Manager for SpectraMedi. A major Medical Transcription service provider, SpectraMedi has been keen on including the latest developments in technology to its core field. This has proven to increase turnaround and document generation time, thereby drastically causing a step-up in efficiency.

About SpectraMedi :

Since its foundation in 1999, SpectraMedi has been providing Medical Transcription services to a list of reputed clients. Supported by a team of qualified and expert Medical Transcriptionists, the company has risen from infancy to a well-reputed standing in the past 10 years. Apart from providing HIPAA-compliant Medical Transcription services, it also deals with Medical Transcription software. An efficient and well-tuned work-flow management system has been an aid in rendering prompt quality services to its clients. SpectraMedi dispenses Medical Transcription Services to various eminent clients throughout the country. This includes a number of hospitals, clinics, and healthcare facilities. Commitment, dedication, and superior services have been the some of the guidelines for the company, and these have been a few key factors in maintaining a long-standing server-client relationship. For further details of services provided at SpectraMedi, please visit : www.spectramedi.com

SouthWest Cardiovascular Consultants choose SpectraMedi, Leading U.S. based Medical Transcription Company

U.S. based Medical Transcription Service provider, SpectraMedi recently entered into an agreement with SouthWest Cardiovascular Consultants. SpectraMedi commences the provision of its Medical Transcription Services to SouthWest Cardiovascular Consultants.

Syracuse, NY, November 12, 2009 – SpectraMedi, a leading provider of Medical Transcription Services, announces its agreement with SouthWest Cardiovascular Consultants, based in Houston, TX, to cover all its Medical Transcription needs. SouthWest Cardiovascular Consultants are a team of specialists, dedicated to providing advanced, appropriate, and effective care for heart and circulation problems.

SpectraMedi, a U.S. based Medical Transcription Company, renders its quality services to various hospitals, clinics, and healthcare organizations in various parts of the U.S. This Medical Transcription Service provider has been catering to the Medical Transcription needs of an impressive list of long-term clients. It proposes to render the best services to SouthWest Cardiovascular Consultants, and maintain its dedication throughout.

A strong customer support base is one of the major credits of this Medical Transcription Service Provider. “We are happy to render our help to any of our clients at any time”, states Cindi Ridgway, Administrative Officer for SpectraMedi. SpectraMedi hopes to maintain the satisfaction of SouthWest Cardiovascular Consultants and provide excellent Medical Transcription Services to its newest client.

About SpectraMedi:

With an impressive number of years in the Medical Transcription industry, SpectraMedi has proven itself to be a leading provider of Medical Transcription Services to many hospitals, clinics and health care organizations spread over the U.S. It has been actively extending its services as well as constantly being on the lookout for ways and means to upgrade technologically so as to give its best to its clients. SpectraMedi prides itself on its efficient, cost-effective, and easy-to-access services. For more details on SpectraMedi and the services provided, please visit : www.spectramedi.com

Easy List

EasyList extends SpectraMedi´s medical transcription services by interfacing with hundreds of health information systems. As a "middle-ware" module, EasyList is used primarily for sending patient details and voice files to SpectraMedi. EasyList can also be used to retrieve transcribed files. This gurantees a lucid and easy to handle medical transcription service.
EasyList manages and routes appointment or ADT data from your HIS and dictations from PPC Voice. EasyList can make certain demographic data available only to specific providers. To further restrict accessibility, demographics can be grouped based on location or facility. Data entry or data selection by providers, such as job type or work type, can be optionally enabled and enforced in our medical transcription service.
EasyList can also serve as your primary or intermediary storage server for completed dictations and transcriptions. The module´s authentication process and session controls provide full audit trails. As a management tool, EasyList provides real-time detailed reports of all your jobs with text search capabilities.
 

Easy Flow

EasyFlow is the core module used to extend SpectraMedi's dictation and medical transcription services. The HIPAA-compliant EasyFlow module securely and reliably handles the storage, movement, and management of your voice and transcription files.
EasyFlow is a web-accessible, server-based system that eliminates your total cost of transcription system ownership. Readily accessible and dynamically scalable to meet your dictation and medical transcription service requirements, EasyFlow delivers all the benefits of an enterprise in-house system without the in-house costs and maintenance.
Workflow begins when EasyFlow receives your dictations from any of the SpectraMedi dictation input modules (EasyMove, EasyVoice, EasyList, or EasyTransfer), or when you directly upload voice files.
Transcribed reports can be delivered using any of the SpectraMedi transcription output modules (EasyPrint, EasyLink, or SpectraMedi EMR), or retrieved directly from EasyFlow.

East End Cardiology adopts services of SpectraMedi for Medical Transcription Services

East End Cardiology signs up with SpectraMedi, a leading Medical Transcription Company, to avail its Medical Transcription Services. SpectraMedi looks forward to provide its services to its latest client.

Syracuse, NY, December 31, 2009 – US based Medical Transcription Company, SpectraMedi is pleased to announce its association with East End Cardiology located in Riverhead, NY.
East End Cardiology is a reputed Cardiology Center that deals with cardiovascular diseases, clinical hypertension, nuclear imaging, stress testing, etc. In addition to providing excellent Cardio Care services, they also function as a referral center for doctors located in the vicinity, who refer their patients there for an expert opinion.

SpectraMedi is a leading Medical Transcription Company, and is fully equipped to handle all the transcription needs of its clients right from dictation to transcription. “We are sensitive to our client-needs and aim to render our very best services to their utmost satisfaction”, states Laura Dreher, Head Of Operations for SpectraMedi. Being constantly in-the-know of the progresses in the IT sector, this US based Medical Transcription Company has made inclusions in their software systems to improve the quality of their services.
About SpectraMedi :

A chief Medical Transcription Company, SpectraMedi has been incessantly on the mission to fine-tune its services to keep up with the changing needs of the clients. With the integration of advancements in technology with transcription, SpectraMedi has succeeded in providing faster turnaround and better quality services. Within a decade, the company has made great strides in acquiring and maintaining a prestigious client-base. A valuable core team of expert Medical Transcriptionists and IT Professionals have been the companys strength through the years. An added advantage of SpectraMedi is the interoperable modules of the work flow system, providing ease of usage to the clients. For more details of the company, please visit : www.spectramedi.com

EASYMOVE 6.1 – Transcribed Reports At Less Than A Click Away

Thomas Jefferson once quoted, “Where a new invention promises to be useful, it ought to be tried”. There is never any rest or limit to the varied product improvements which have been many a man´s brainchild. As the name suggests, EasyMove Version 6.1 is one of the latest updated input module of the core work flow management module EasyFlow, provided by SpectraMedi, a US based medical transcription company since 1999, which aids medical practitioners to dictate, upload and send voice files with the least amount of manual effort.
EASYMOVE 6.1 :

EasyMove 6.1 is a PC-based application that can be easily installed on Microsoft Windows 2000 and XP in just a few minutes. This application is a boost to medical transcription services by securely transferring voice files from hand-held dictation devices and other dictation systems of practitioners, to the PC and directly into the work flow management system. It is an input module that saves voice files based on job type, date, or other parameters. The files are authenticated by a  “general.exe” configuration, and is client-specific. The user files are named with three-letter initials of the client,when there are multiple users in a given hospital or clinic, and a direct path is mapped, for ease of  uploading and duly saving the voice files.

In contrast to the older version of EasyMove, EasyMove 6.1 has a new feature. Once the program is activated, it negates navigation of data upload. The software automatically locates and retrieves the input data from the recording device, which is saved in specific folders, the path being mapped to the directory. In addition, the software checks and duly  transfers relevant voice files at specified intervals; thereby keeping up a punctual inflow of work to the  core module. In doing so, the transcription service is able to avail the voice files, and ensure prompt return of transcribed material. This will prove advantageous to the client, in this case a practitioner, as he/she will not have to repeatedly check and send the files after every input into the PC. The type of voice file to be retrieved from the folder and sent can be determined by specifying the audio file extensions and hence the software will not pick up any file without the set, specific file extension;such as “.wav”, for example. Apart from file-type, file-size settings can also be enabled to filter unwanted files and zero-byte files by adjusting the “Excluded file-type settings”.There is also provision for setting the period for maintaining the backup of the dictation files.

Another feature to be highlighted about this software are the detailed log files and reports available for reference. It is user-friendly and helpful for locating and checking job status, activity status, tracking numbers,etc.

The safety of data transfer is ensured by multi-layered security and file encryption. This allows safe transfer of details  from the client to the medical transcription service and vice versa.

With EasyMove 6.1, the medical transcription services have risen to a higher level of efficiency, which will benefit the practitioner, in dispensing faster diagnosis and treatment. It is most important that the transcribed reports are available to the clients at the earliest. Software such as EasyMove 6.1 are an undeniably necessary tool in rendering a speedy push in the positive direction. Integration of the latest software has shown a considerable increase in  productivity and ultimately, client-satisfaction. Thus, a rise in the need for quick reports and results instills a drive to make available newer and better services to achieve adequate end-results.

SPECTRAMEDI :

SpectraMedi is a well-established US-based medical transcription company which provides impeccable HIPAA- compliant medical transcription services to various hospitals and clinics, with an impressive list of long-term clients. Among its other services are ASP solutions for medical transcription and other IT enabled services. SpectraMedi has carried out its services for over a decade by a team of dedicated and committed medical transcriptionists, medical analysts and qualified IT professionals.
To know more details about the services provided by SpectraMedi, visit :  http://www.spectramedi.com

e - Chart in medical transcription

e-Chart helps physicians to search and find out all the important information from the patient documentations. They can make an immediate search and get all the required information.

e - Chart is another luminous feature of the EasyFlow process. It offers a number of beneficial features through the EasyFlow method which becomes inevitable in the medical transcription industry.
Patient Chart

It is so essential to maintain an electronic chart of all the patients who consult a particular physician and those who undergo various kinds of medical checkups. e - Chart groups all the information from each and every dictation. There will be a lot of personal contents including the date and time of consultation. If the physician needs a particular report within a time limit, he/she can easily log on to the EasyFlow web page and can collect all the important information which is needed for the analysis. By clicking the ‘div’ button in the e - Chart, the physicians can find out the required information and make the printouts instantly.

If a physician refer a particular patient to some other health care providers, it will be useful to have a detailed patient history. In such cases, that physician can directly go to EasyFlow page and make an immediate search and collect all the details and he/she can make a printout or fax or e mail that report to the referred place. Evenif the physician does not know the patients full name, they can get the needed information by only mentioning his/her first name or middle name. Our e - Chart offers options to fax or e mail the report instantly. This is a really distinct feature which is sought after by most of the health care experts.

The physicians can make their search by social security numberwise also. This facility helps the health care experts to get an easy work flow and it helps them to gain more credibility. Our e - Chart keeps each and every minute detail about the patients, accurate and safe. A detailed, accurate, and easy to access patient chart is maintained and kept for future use.

e - Chart is designed in a way to improve the competency of the transcription process. Day by day developing technological world has made the information flow easy and instant. SectraMedi also uses the e - Chart to make the whole medical transcription process in its most simplified form.
SpectraMedi

SpectraMedi has been providing Medical Transcription services to a range of reputed health care providers. Supported by a team of qualified and expert Medical Transcriptionists, the company has reached a topmost position in the health care industry. Apart from providing HIPAA-compliant Medical Transcription services, it also deals with Medical Transcription software. An efficient and well-tuned work-flow management system has been an aid in rendering prompt quality services to its clients. SpectraMedi dispenses Medical Transcription Services to various eminent clients across the world. This includes a number of hospitals, clinics, and healthcare facilities. Commitment, dedication, and superior services have been the guiding factors of the company. For further details of transcription services provided by SpectraMedi, please log on to : www.spectramedi.com

Document Versions in Medical Transcription Services

Why is Version saving important in Medical Transcription ?

A lot goes on in the Medical Transcription Service industry. As it deals with patient files containing classified information, it is crucial to maintain records of any changes being made to the document. When documents as vital as Medical Transcription reports are accessed by more than one person, it becomes imperative to keep track of the editions made, as well as the editor. A US based Transcription Service provider has come up with something to address this situation. Medical Transcription Services have now implemented a feature in their interface known as “Versions”, wherein every change is saved and the details of the document such as the editor, time of edition, etc are visible.

Versions :

In situations where there is multiple access to medical reports, it will be hard to find the person who has edited the document or the editions he/she has made. A cool feature named "Version" helps you to track the editions, as well as the person who has edited it and the time of editing.

SpectraMedis web based workflow interface, has a characteristic property which allows you to save your work without having to redo it over and over again. And SpectraMedi tracks the changes made in the Medical Transcriptions as separate versions.

Creation of “Versions” in serial order during editing of the document aids the editor in identifying if the changes are made and subsequently saved. All that one has to do is click the “Save” button in the event of an unavoidable interruption or emergency. Hitting the conspicuously placed “Save” button is as easy as eating pie. On clicking “Save”, the document gets automatically updated with all the current changes.

Furthermore, an added attribute is the fact that these files are named as “Versions”, in increasing serial numbering order to easily identify the latest, most recent edition. This helps in tracking the alterations made to the said document. Now you are free to go anywhere and return to find your work the way you left it, without any damage or loss!

In short, 3 singular features are :

• Easy saving of files undergoing edition
• Apparent version-naming for identification of edited files
• Name and details of editor of every saved version

About SpectraMedi:

U.S. based Transcription Service provider, SpectraMedi offers nothing but the best. 10 years of catering to the Medical Transcription needs of longstanding clients are proof of its excellence in its service. With the incorporation of the latest in technology, the company has been scaling new heights at every turn. It has been actively extending its services as well as constantly being on the lookout for ways and means to upgrade its technology so as to give its best to its clients. SpectraMedi prides itself on its efficient, cost-effective, and easy-to-access services. For more details on SpectraMedi and the services provided, please visit : www.spectramedi.com

Central Maine Orthopaedics Renews its agreement with Spectramedi the top provider of US based Medical Transcription Service

SpectraMedi, the leading provider of US based medical transcription service, recently entered into an agreement with central maine orthopaedics. Spectramedi provides central maine with high quality medical transcription service.


Syracuse, NY August 2009- US based Spectramedi the leading provider of medical transcription service is pleased to announce that it now provides medical transcription service to Central Maine Orthopaedics. Central Maine Orthopaedic is located in Auburn, ME.


SpectraMedi is pleased to have acquired this respected account, and the U.S. based medical transcription service provider looks forward to building a strong relationship with its new client. “We are privileged to have been chosen to provide medical transcription service to Central Maine Orthopaedic. Our value added services like EasyMove, EasyEdit, e-signature and automated faxing will relieve the practice from unnecessary clerical work,” stated Laura Dreher, the Office Manager for U.S. based SpectraMedi.

Central Maine Orthopedics gets a lot of referrals from physicians in and around the place. One of the challenges for them was to fax the reports to the referring physicians. SpectraMedi was able to successfully automate the process, thereby reducing a lot of Administrative time for Central Maine.


About SpectraMedi:

SpectraMedi, founded in 1999, is the leading U.S. based medical transcription service, with its main office in Syracuse, New York. SpectraMedis medical transcription services are easy to use, efficient and cost-effective. In addition to superior medical transcription service, U.S. based SpectraMedi also provides technical services such as electronic signature, electronic medical records, electronic health records, automated faxing, automated emailing, medical record sharing, and more. SpectraMedi serves a roster of prestigious U.S. based hospitals, clinics, and group practices throughout the country. SpectraMedi is known and admired for its high-quality medical transcription services, quick turnaround time, and affordable prices. For more information about SpectraMedi’s U.S. based medical transcription service, please visit www.spectramedi.com.

Billing Rates & Verification

Chances are, if you had five different medical transcription quotations or rates, you would need a CPA to review the numerous variables to accurately compare bottom line cost or savings.

Standard transcription quantity measurements, such as gross line, 55-character gross line, 65-character gross line, 65 characters, character, word, page, etc., have proven to vary as much as 40% or more among vendors for identical documents. Accordingly, taking control of your practice's true transcription quantity measurement can have a serious bottom-line impact on your transcription budget.
To arrive at a fair line rate for each customer, numerous other key service variables (turnaround time, formats, etc.) are reviewed and taken into account. Another pricing consideration is level of accuracy guarantee you require. We painstakingly work step-by-step with each potential customer to provide services that are within their budget and fit their medical practice and information management needs

Verification

With SpectraMedi, you receive invoices that can be quickly audited with our easy-to-use website program available to every customer without additional charge. Most services do not incorporate a simple, yet stringent and reconcilable invoice auditing system into their total solution. Ours does. Further, our system is set up to prevent duplicate billing. Even with these billing efficiencies and better pricing, our main goal is always to provide quality and timely transcription.For Details visit:http://www.spectramedi.com.

Batch Signing(SAS All)

Batch Signing is a significant feature in the medical transcription service sector. It helps physicians to save their time and effort involved in the transcription process.

Significance of Batch Signing(SAS All)

Physicians might not get enough time to go through each and every patient’s medical report for approving the same. It might be because of their busy work schedules. In most of the health care centers, physicians have assistants for taking care of the medical records of their patients. In such cases, the assistant will be doing the analysis of the transcribed documents sent from the medical transcription company and the physician will approve the same after sampling. Here comes the importance of Batch Signing. The Batch Signing or Sign Approve and Save All (SAS ALL) makes the whole Medical Transcription process a perfect one. This facility makes everything possible within a single click. The Batch signing facility really helps physicians to handle the patient records within the time limits. It makes the work easier and thus, the people who are in the health care industry can save their precious time by going through and signing all the documents at a time by a single click.

Apparent Features:

• Allows easy analysis

• Allows Sampling

• Work gets done within a single click

• Availability of the Saving option immediately after the approval

• Multiple document approval

The health care providers who are in a constant search for a best work flow method can certainly make use of the Batch Signing, or Sign Approve And Save All(SAS ALL) feature to save their time and effort. They can go through and sample multiple patient documents and continue their work. They can save all these information at the time of confirming and approving the documents. It also allows even the assistants of the concerned physicians to go through and approve all the patient documents and keep them for further references.

After the arrival of computerized document processing, worth mentioning changes have occurred, especially in the Medical Transcription Service sector. The features like Batch Signing really makes accountable changes in the health care industry and cater to various needs of the health care experts.

SpectraMedi

SpectraMedi has been providing Medical Transcription services to a range of reputed health care providers. Supported by a team of qualified and expert Medical Transcriptionists, the company has reached a topmost position in the health care industry. Apart from providing HIPAA-compliant Medical Transcription services, it also deals with Medical Transcription software. An efficient and well-tuned work-flow management system has been an aid in rendering prompt quality services to its clients. SpectraMedi dispenses Medical Transcription Services to various eminent clients across the world. This includes a number of hospitals, clinics, and healthcare facilities. Commitment, dedication, and superior services have been the guiding factors of the company. For further details of transcription services provided by SpectraMedi, please log on to : http://www.spectramedi.comhttp://www.specrtramedi.com

Advanced Cardiology signs agreement with SpectraMedi, a U.S. Based Medical Transcription Service Provider

Advanced Cardiology enters into an agreement with U.S. based Medical Transcription Service Provider, SpectraMedi. All Medical Transcription needs of Advanced Cardiology will be met by SpectraMedi.

Syracuse, NY, November 12, 2009 – SpectraMedi, NY, the leading provider of U.S. based Medical Transcription Services would like to announce its acquisition of the account with Advanced Cardiology, based in Bradenton, FL.

U.S. based SpectraMedi has been dispensing its Medical Transcription Services to various health care organizations and clinics throughout the U.S. Its highly efficient and optimum quality services have ensured a steady and respectable, long-standing client list.

SpectraMedi is thrilled at being able to provide its services to Advanced Cardiology, and looks forward to a long and lasting association. The New Account Relations Manager for SpectraMedi, Brian Prietti states, “We look forward to providing efficient and quality U.S. based Medical Transcription Services to such a reputed client.” Furthermore, SpectraMedi provides Medical Transcription Services that are customized to suit specific client needs.

Apart from its highly efficient Medical Transcription Services, SpectraMedi is also equipped to render value-added services like EasyMove, EasyEdit, automated faxing, automated emailing,and e-signature, to ease the clerical weight of health care organizations, clinics, and hospitals. SpectraMedi offers services with the latest of technology and is simultaneously cost-effective.

About SpectraMedi Medical Transcription Service:

Established since 1999, U.S. based Medical Transcription Company SpectraMedi, has a decade of experience under its belt in providing quality Medical Transcription Services. Located in Syracuse,NY, SpectraMedi caters to many clients spread across the U.S. SpectraMedi continually invests in upgrading its technology so as to provide optimal services to its clientèle. Committed to efficiency and client-satisfaction, SpectraMedi has established itself as the one-stop-shop for all dictation and transcription needs. For more details on the services provided by this U.S. based Medical Transcription Company, please visit : http://www.spectramedi.com

About SpectraMedi's Medical Transcription Services

SpectraMedi was founded to provide superior Medical Transcription Services in various branches of medicine. With a humble beginning in 1999, the company has grown in size and stature and ventured into new areas related to medical transcription. Realizing the need of our customers we work round-the-clock, seven days a week. We have a highly educated workforce to provide faster turnaround and better quality service.

We have been successful in integrating advancements in technology with medical transcription services. Our continual investment in technology and experienced manpower enables us to serve hospitals, clinics, group practices, and individual practices of various sizes anywhere in the U.S. This has established us as a one-stop-shop for all dictation/transcription needs.

We are a leading company with expertise and an excellent track record in both medical transcription and computer systems to meet all your needs.

Our Team

The most valuable asset SpectraMedi has to offer is our core team of medical transcriptionists and systems professionals. We derive our strength from combining the expertise of experienced, well trained, responsible, and dedicated medical language specialists with creative and innovative Information Technology professionals.

Transcriptionists are the backbone of our HIPAA compliant medical transcription service. We are a U.S. based company serving a roster of prestigious American medical hospitals, institutions, and group and private practices. Our team totals over 300 transcriptionists in our combined locations. They are trained and monitored closely for quality control to provide accurate and timely medical transcription service. If your purchasing arrangements require transcription to be done exclusively in the U.S., we can comply with your wishes.

Our Team includes

• Board-certified physician
• Transcriptionists, many with over 20 years of individual experience
• Dedicated computer systems engineers 

For more details please log on to http://www.spectramedi.com

A Green Endeavor...

SpectraMedi goes Green by introducing an Excel export option...


Green Endeavor contributes to the environment conservation by reducing the paper wastage.


What makes it a Green endeavor?

We are living in a globalized world which has a number of environmental problems like deforestation, global warming, air pollution, ozone layer depletion, water pollution, rain forest destruction, destruction of wild life habitat, climate change etc. Emission of carbon gas and deforestation has led to the ozone layer depletion and subsequent climate changes. A variety of environmental problems now affect our entire world. As globalization and climate change continues and the earths natural processes transform local problems into international issues, there is a need to tackle these issues. If we ignore such grave issues, it may lead to dangerous consequences.

In such a situation, we implement a technological feature which decreases the paper wastage up to a limit and contribute a small part to the environment conservation initiatives.


SpectraMedi´s new Excel export option comprises plenty of features which makes the whole medical transcription process perfect and exquisite. We call it a Green Endeavor. It is a printer friendly Excel export option which help the health care providers to make minimum usage of white paper. As the name suggests, it makes the whole process simple and easy. It includes a document export facility which is entirely a printer friendly one which makes it easy for physicians to export the documents to an excel sheet and print it directly. This facility not only helps the physicians, but, it helps to get a clean excel sheet without making much paper wastage from unnecessary elements passing on to the print outs like interface details and other webpage information.

Our Green Endeavor not only contributes to the health care industry, but also to the whole environment conservation. Physicians can make printouts of patient documents whenever the need comes and everything gets done within a single click. Our Green Endeavor really reduces the wastage of white paper and thus, it helps to create an awareness about various environment conservation programs. We always strive to implement environment-friendly technological features in our workflow method.

SpectraMedi

SpectraMedi has been providing Medical Transcription services to a range of reputed health care providers. Supported by a team of qualified and expert Medical Transcriptionists, the company has reached a topmost position in the health care industry. Apart from providing HIPAA-compliant Medical Transcription services, it also deals with Medical Transcription software. An efficient and well-tuned work-flow management system has been an aid in rendering prompt quality services to its clients. SpectraMedi dispenses Medical Transcription Services to various eminent clients across the world. This includes a number of hospitals, clinics, and healthcare facilities. Commitment, dedication, and superior services have been the guiding factors of the company. For further details of transcription services provided by SpectraMedi, please log on to : http://www.spectramedi.com

Exclusive Export feature in Medical Transcription Software

Everyone is looking for something new. Medical Transcription Services are never far behind in upgrading their technology to make improvements. Using new and dynamic interfaces have proved to be an added aid. Integration of current technology to the transcription process will facilitate faster  generation of  reports as well as bring in higher standards of quality. Therefore, it is imperative to hire the services of able and efficient companies to make sure that the work is completed along superior levels of quality.

Doctors sometimes require data at a click of a button, without wasting any time searching for documents. Some web based interfaces have an attractive feature where a patient´s file can be retrieved by just performing a quick search using various criteria. Searches can be conducted based on different parameters such as last name, first name, date of service, age, patient ID, Practitioner ID, etc. The page displayed will show all the necessary details and additionally, the patient report is available as a preview.

Attributes of the “Export” feature:

The “Export” feature can be used to directly convert the given data into a printer-friendly CSV format. The doctors can find and identify their list of patients whose reports need to be dictated. They can also  avail a printed copy of the list for reference in case of the need to perform phone-in dictations from a remote area with no Internet access. Additionally, lists can be grouped according to the practitioner´s name and ID for easy identification. Patient lists, practitioner ID, date, chart numbers, and other details can be acquired and coverted to a printer-friendly format.

In short, the unparalleled attributes can be listed as :

•  Wide range of parameters to perform a search
•  Online acquisition of patient demographics
•  Exporting data to CSV format
•  Availability of printer-friendly version of the file
•  Patient data grouping based on practitioner ID
•  Selective exporting based on practitioners’ name
•  Useful for internal tracking of data

It is of great importance to be able to have access to a Medical Transcription Service which has technology that does not require too much time and effort to handle. With the availability of  easy-to-use features, some interfaces, become an obvious choice among many users. All practitioners are provided a unique ID and login password to access the interface and complete their work  from anywhere, at any time.

About SpectraMedi:
US based Medical Transcription company, SpectraMedi, was founded in 1999. With its Head Office in New York, the company has been providing its Medical Transcription Services to an impressive roster of clients over the past 10 years. Adaptation of technology along with Medical Transcription has been a boon in setting the quality of services and transcriptions soaring. SpectraMedi is known for providing Medical Transcription Services in various branches of medicine. Catering to the needs of various clients around the country has defined SpectraMedi as a one-stop-shop for all transcription purposes. For further details on services provided, visit : http://www.spectramedi.com

Co Signing in Medical Transcription

Co Signing is an online feature that simplifies patient document processing which becomes beneficial in the medical transcription sector. This technological feature helps the health care experts to easily handle the patient documents.

The Medical Transcription service sector is witnessing a cut throat competition all over the world. Improper patient documents may lead to atrocious results in the health care industry. The accuracy of medical transcription is of vital importance. Otherwise, there will be increasing risks for patients and it may lead to serious problems which may damage the reputation of the health care provider.

How Co Signing ensures credibility

Co Signing helps health care experts to verify and approve the patient documents online using the workflow interface. This online feature includes an option which helps health care experts to cross- check the patient documents and approve them by reducing the hurdles involved in the whole process. Process of document verification and approval can be done online which becomes an exclusive feature in the workflow method. It helps the physicians to save their time and effort by allowing their assistants to do the work and send the final document for their approval. Thus, it helps them to ease their laborious work involved in the medical transcription process and maintain accurate patient documents.

It help physicians to make authentic patient records. Medical transcriptionists send the transcript document copies to the concerned health care provider. Then, the document will be analyzed by physicians´ assistants and they will sign those documents. After that, those documents will be again verified by the physicians to confirm the accuracy and finally they also sign them. This Co Signing system ensures the quality and credibility of patient records. By double checking the same patient document, the risk factor in the reports can be reduced considerably.

It also help the physicians to save their precious time and energy involved in analyzing and editing the whole document. Using the Co Signing facility, physicians’ assistants can analyze and verify the documents and they can even edit the blanks in the patient documents. Thus, it reduces the time involved in the verification of documents by the physicians.

Benefits of Co Signing

Ensures accuracy
Editing options
Saves time
Easy accessibility

SpectraMedi

SpectraMedi has been providing Medical Transcription services to a range of reputed health care providers. Supported by a team of qualified and expert Medical Transcriptionists, the company has reached a topmost position in the health care industry. Apart from providing HIPAA-compliant Medical Transcription services, it also deals with Medical Transcription software. An efficient and well-tuned work-flow management system has been an aid in rendering prompt quality services to its clients. SpectraMedi dispenses Medical Transcription Services to various eminent clients across the world. This includes a number of hospitals, clinics, and healthcare facilities. Commitment, dedication, and superior services have been the guiding factors of the company. For further details of transcription services provided by SpectraMedi, please log on to : http://www.spectramedi.com

WHY EHR OVER EMR ?

EMR

In an era when time ticks faster than ever, speed and information at the touch of a button is a necessity. The current mode of health-information storage is an EMR [Electronic Medical Record] which is a computerized data repository created in an organization that delivers health care, such as a hospital or clinic. EMR allows storage, retrieval and manipulation of records. Of the one-quarter office-based physicians in the United States who use EMR, only less than 10% have a complete EMR system that includes all 4 basic functions; ie, computerized orders for prescriptions, computerized orders for tests, reporting of test results, and physician notes. 


EHR and all about it

The dawn of a new-era is here. With the advent of  EHR [Electronic Health Record], the accuracy of transcribed reports are going to reach new levels. EHR has an advantage over EMR, as in being an aggregate of electronic records of health-information accumulated over time; the information being able to be transferred and accessed within the health care organization. These records would provide all the relevant medical history, medication and allergies, immunization status, laboratory test results, radiology images and billing status information of an individual or population, which would in turn enhance patient - treatment and care. Not to mention avoiding the hassle of safe-keeping papers and reports, ensuring easy storage and retrieval of health records at any given time. An added advantage is that, information can be shared and updated among attending practitioners and health organizations with ease.  EHR is bound to become one of the means of taking medical transcription services to new heights.

Legal Safety

Data safety of these health records are protected by the data protection legislation. Based on laws and ethics, an EHR is generated and maintained only by the creator and custodian of the record, such as a health care practice or facility. The physical medical records remain as the property of the medical provider and cannot be tampered with in anyway. However, according to HIPAA [Health Insurance Portability and Accountability Act], the patient owns the information and content of the records, and is legally allowed to view the originals and obtain copies of the same.

How soon ?

It has been officially declared that all doctors and other health care practitioners have to use CCHIT [Certification Commission for Health Information Technology] certified  EHR by the year 2011. Those who do not comply will be penalized and those who switch at the earliest will be recognized with incentives, etc. The latest statistics regarding the adoption and use of Electronic Health Records are based on the government-sponsored survey report published by the New England Journal of Medicine. It reports that only 9% of medical practices with less than 3 physicians have switched to EHR. On the other hand, practices with 50 or more physicians have shown a 50% EHR-usage. Medical Transcription Companies will be able to provide fuller, more detailed and organized longitudinal reports of patients, which can remain as long-term documents that can be produced and referred to whenever the need arises.

SpectraMedi and you

SpectraMedi is a US based Medical Transcription Company, founded in 1999. A decade into the business has resulted in acquiring over 400 trusted clients. We cater to the needs of various health care organizations and professionals, by providing efficient medical transcription services. The emergence of EHR has brought with it the opportunity of delivering medically transcribed reports at a faster rate  and almost 100% error-free reports, that can be accessed with ease.  SpectraMedi plans on supplying the means of generating CCHIT-certified Electronic Health Records [EHR] to health professionals, hospitals and clinics through its medical transcription sector in the near future. This is certain to ensure a steady workflow and a quicker achievement of targets owing to the easier and superiorly organized arrangement and storage of data. Our team of medical transcriptionists will efficiently transcribe and upload the data in a short span of time. The future of medical transcription services is going to be electronically brighter and better.For further details on Spectramedi Medical Transcription Services, visit:  http://www.spectramedi.com

EASYMOVE 6.1 – Transcribed Reports At Less Than A Click Away

Thomas Jefferson once quoted, “Where a new invention promises to be useful, it ought to be tried”. There is never any rest or limit to the varied product improvements which have been many a man´s brainchild. As the name suggests, EasyMove Version 6.1 is one of the latest updated input module of the core work flow management module EasyFlow, provided by SpectraMedi, a US based medical transcription company since 1999, which aids medical practitioners to dictate, upload and send voice files with the least amount of manual effort.
EASYMOVE 6.1 :
EasyMove 6.1 is a PC-based application that can be easily installed on Microsoft Windows 2000 and XP in just a few minutes. This application is a boost to medical transcription services by securely transferring voice files from hand-held dictation devices and other dictation systems of practitioners, to the PC and directly into the work flow management system. It is an input module that saves voice files based on job type, date, or other parameters. The files are authenticated by a  “general.exe” configuration, and is client-specific. The user files are named with three-letter initials of the client,when there are multiple users in a given hospital or clinic, and a direct path is mapped, for ease of  uploading and duly saving the voice files.

In contrast to the older version of EasyMove, EasyMove 6.1 has a new feature. Once the program is activated, it negates navigation of data upload. The software automatically locates and retrieves the input data from the recording device, which is saved in specific folders, the path being mapped to the directory. In addition, the software checks and duly  transfers relevant voice files at specified intervals; thereby keeping up a punctual inflow of work to the  core module. In doing so, the transcription service is able to avail the voice files, and ensure prompt return of transcribed material. This will prove advantageous to the client, in this case a practitioner, as he/she will not have to repeatedly check and send the files after every input into the PC. The type of voice file to be retrieved from the folder and sent can be determined by specifying the audio file extensions and hence the software will not pick up any file without the set, specific file extension;such as “.wav”, for example. Apart from file-type, file-size settings can also be enabled to filter unwanted files and zero-byte files by adjusting the “Excluded file-type settings”.There is also provision for setting the period for maintaining the backup of the dictation files.

Another feature to be highlighted about this software are the detailed log files and reports available for reference. It is user-friendly and helpful for locating and checking job status, activity status, tracking numbers,etc.

The safety of data transfer is ensured by multi-layered security and file encryption. This allows safe transfer of details  from the client to the medical transcription service and vice versa.

With EasyMove 6.1, the medical transcription services have risen to a higher level of efficiency, which will benefit the practitioner, in dispensing faster diagnosis and treatment. It is most important that the transcribed reports are available to the clients at the earliest. Software such as EasyMove 6.1 are an undeniably necessary tool in rendering a speedy push in the positive direction. Integration of the latest software has shown a considerable increase in  productivity and ultimately, client-satisfaction. Thus, a rise in the need for quick reports and results instills a drive to make available newer and better services to achieve adequate end-results.

SPECTRAMEDI :

SpectraMedi is a well-established US-based medical transcription company which provides impeccable HIPAA- compliant medical transcription services to various hospitals and clinics, with an impressive list of long-term clients. Among its other services are ASP solutions for medical transcription and other IT enabled services. SpectraMedi has carried out its services for over a decade by a team of dedicated and committed medical transcriptionists, medical analysts and qualified IT professionals.To know more details about the services provided by SpectraMedi, visit :  http://www.spectramedi.com

Speech Recognition Technology and Medical Transcription Services

Speech is now not confined solely to the human race, or even living beings on a broader perspective. It has extended to the World of Technology; specifically Computers and Software. Speech  Recognition Technology [SRT], little known until recent times, is an area that has been constantly growing over the years. SRT has opened new windows of panoramic dimensions to human kind.
Speech Recognition Technology – Defined:
A technology wherein a machine or program identifies spoken words and phrases and converts them to readable format. In more simpler terms, voice/speech is converted to text format.
The Beginning:

Speech Recognition Technology, as we know it today, did not just bloom overnight. It is the work of over 30 years. The very first implementation of Speech Recognition was designed and displayed by IBM during the 1964 New York World´s Fair. It was called the IBM Shoebox; and typically sized too. This device only recognized spoken digits from 0 to 9. Over the years, Software companies have delved upon the benefits and the profits that can be reaped from developing SRT, and they have come a long way since. Now many noted companies have come up with different versions of this technology, offering various features.

While Speech Recognition has progressed vastly, the downside is that it has been a long and laborious road this far. It calls for training and updating of Software to work flawlessly; and it is currently far from perfect. There is so much more to go before it can be said that SRT is without any imperfections.
Speech Recognition Technology – In Health Care and Medical Transcription:
An area where this technology has caught on to a great extent is the Medical Transcription Industry.  Speech Recognition is of two types : Front End and Back End.

•  Front End : As the doctor dictates into the machine, the words are automatically generated and  displayed. This text can be edited directly, the report finalized, and signed by the doctor immediately. But there are few Front end users due to time constraints faced by doctors and practitioners.

•  Back End : Also called Delayed or Deferred Speech Recognition. The written draft is generated by the Software and sent to the Medical Transcriptionists for editing and proof reading. This is more convenient for doctors as it requires less time spent reading the proofs.

•  EMR : Speech Recognition can be applied in Electronic Medical Record systems of hospitals, clinics, etc.  Searches, queries, and even filling up of forms can be made simpler and faster with voice rather than using the keyboard.

Advantages :

Speech Recognition Technology can be advantageous to both Medical Transcriptionists as well as doctors in a number of  ways.

A few advantages are :

•  There is not much typing involved as the first draft is generated by the software
•  Requires only editing of the machine-generated text
•  Faster turnaround of reports
•  Saves time in completion of reports
•  Stat reports can be completed and returned quicker than by using the conventional method of typing

Drawbacks :

Being a technology that has not entirely been perfected, SRT has a few drawbacks.

•  It cannot fully distinguish words spoken with heavy accents
•  Homophones (words which sound the same but may have different spellings and meanings) can  cause spelling errors
•  Incorrect grammar is bound to occur in the generated texts
•  Punctuation rules are not likely to be followed at all times
•  Multiple speakers cannot be clearly differentiated
•  Background noise and disturbances may cause misspellings

Question of the Hour:

A niggling thought in the minds of many Medical Transcriptionists is whether Speech Recognition Technology poses a threat to their livelihood. This is a baseless fear, keeping in mind the drawbacks of SRT. No report will be complete until a human eye has scanned it. Machine-generated documents can only be 60%-70% error-free. It demands well-trained and professional Medical Transcriptionists to read through and edit the reports. A mistake, even a tiny one, can result in unpleasant situations for many. And one cannot rely on mere machines to do the job 100% without errors.

In conclusion, Speech Recognition Technology is certainly one of a kind. While it has not yet reached the peak of perfection, it is still quite an aid to the healthcare industry, specifically Medical Transcription. And there is certainly no danger of software or machines or even technology entirely taking over man´s work; technology is just merely helping out!

About SpectraMedi:

SpectraMedi is a US based company providing Medical Transcription Services throughout the country.  Located in New York, they have been servicing over 400 clients for a more than a decade.  SpectraMedi is known for its integration of the latest technology within its transcription processes, thereby yielding top-notch results: quality transcriptions at short turn around times. Spectramedi is poised and set to merge Speech Recognition Technology into its Medical Transcription process. All the efforts of the company in generating quality documents are bound to culminate in satisfactory results, both for clients and staff. SpectraMedi’s dedication to its work has earned it a valuable set of clients, thus proving that the company is a leader in Medical Transcription Services.  Supported by a strong team of skilled and expert Medical Transcription Professionals coupled with IT Professionals, SpectraMedi has established itself as a premier Medical Transcription Service provider.

For details on SpectraMedi and Medical Transcription Services, visit: http://www.spectramedi.com

Medical Transcription Services and Quality Patient Care

Striving for a healthier life is the ongoing walk in most countries. The focus has been shifted to boosting the healthcare sector and in providing every citizen the access to timely medical aid. Expansion of healthcare is a tremendous step and an enormous commitment. To regularize all processes and to keep it going is a task that will remain incomplete without the combined effort from all departments.

With  improvisation and larger accessibility to healthcare facilities, patient turnout increases. Providing medical attention and subsequent follow-up treatments to the community is by no means an easy task and is profoundly time consuming. In addition to this, each patient´s files and records have to be maintained with precision. As a result, most healthcare units, clinics, hospitals, etc ., depend on medical transcription service companies to transcribe and maintain records.

It is of prime importance that the transcribed reports be dispatched to the concerned physicians at the shortest possible time. This calls for short turn around times. Healthcare corporations look for STAT reports with good quality. Good quality documents are highly accurate and free of error for the most part. These requirements can be fulfilled only by engaging good medical transcription services. Transcription service companies are many, but customers need medical transcription services that give satisfaction on a continued basis. Some US based medical transcription service providers offer transcription services that are tailor-made to suit the necessities of each customer.

The advantage of employing the services of good medical transcription companies are:

·         Accurate reports

·         Short turn around time

·         HIPAA compliant services

·         Quick data transfer

·         Quality medical transcription services

Technology solutions have advanced so much so that most processes involved in medical transcription is automated, and thus takes little time to complete. The procedures right from dictation capture, voice file upload and transfer, records management, reports retrieval, etc are taken care of, all in one package. Some outstanding features of  transcription products are :

·         Online editing of documents

·         Single click function - approve, sign, and save documents

·         Automatic voice file transfer

·         Automatic retrieval of transcribed files

·         EMR for electronic data management

The implementation of the latest in technology aids in reducing the turn around time. In effect, customers receive their work on schedule, with no delay. Moreover, there is no compromise on quality, as these transcription services follow HIPAA regulations.

About SpectraMedi :

                       SpectraMedi is a US based medical transcription service company. Having more than a decade of running-time in the industry, it offers the very best of services. With an impressive long-standing client base, the company is trusted to provide quality services and transcriptions in a short time. Prompt,easy, and cost-effective services are the key attributes of this medical transcription service company. SpectraMedi also works round-the-clock to complete the transcription requirements of its clients. With highly developed technology solutions in place, SpectraMedi offers the shortest turn around time, like no others. Stringent Quality Control procedures also ensure that transcription documents are accurate and 99% error-free. For further details on SpectraMedi Medical Transcription Services, log on to the website : http://www.spectramedi.com